Experience a cruise like none other and see a totally different side of the cities, towns and scenic seascapes along the way. All Postdocs under Stanford visa sponsorship are eligible to participate in the Stanford Postdoc Benefit plans. A broker represents a variety of plans and is able to tailor policies to particular needs such as those specified by the State Department. The following are types of travel that are not required to book through the Stanford Travel program, but may if applicable. When travel expenses for Stanford faculty, staff, postdoctoral scholars or students will be shared by Stanford University and one or more external organizations, even if only a minority of the travel expenses are sponsored by Stanford, the trip is considered split. To view the current per diem rates for an international location, access the. A deductible not to exceed $500 per accident or illness. Close. When a personal component of travel is added to a business trip, the university will only pay for or reimburse the costs of the business component. Contact theGlobal Risk teamfor assistance with any of the services above. The global risk team advises on travel preparation, risk assessment, mitigation, and response so faculty, staff, and students can traveloverseas to research, learn, collaborate and engage with the world with self-awareness and confidence. Learn about the geophysics of Everest, delve into the history of Southeast Asia, and explore the hidden gems of the largest and most populous continent. See How to Book and Manage Guest Travel in Egencia. Medical benefits of at least $100,000 per accident or illness. 450 Jane Stanford Way From people to places, Stanford knows (and has access to) them all. One such local broker can be found here. Like most insurance policies, insurance policies offered by MetLife and its affiliates contain certain exclusions, exceptions, reductions, limitations, waiting periods and terms for keeping them in force. Our diverse lineup of educational adventures lets you learn and explore endlesslywhether you are venturing somewhere new or looking to gain a deeper appreciation of a familiar destination. For employees in a remote work arrangement whose residence is within the defined 10-county area*, travel to a Stanford Work Location will not be reimbursed because the remote arrangement is at the employees request and there is space available for the employee to work on campus. Want to do a deeper dive? TheProvost's International Travel Policyhas been updated toshift away from the U.S. Department of State Travel Advisories, to the more nuanced medical and security advisories from our partnerInternational SOS. Redwood City, CA 94063 FCM will support these travelers for the duration of their trip. Financial Counseling is available to help you navigate the financial component of getting care at Stanford Health Care. Stanford Travel automatically sends booking updates to the registry when itineraries change, supports compliance with reimbursement policies and procedures and offers discounts, waivers, and perks to travelers. If you fall in Spain and break your leg, you will need hospital treatment and flights. If you qualify for an exemption and have not used Stanford Travel, before departing on your trip, register your trip details by forwarding your itinerary confirmation from your Stanford email address to StanfordTravel@itinerary.internationalsos.com . Our financial counselors and benefits specialists can help you to understand your insurance coverage as it pertains to seeking behavioral health care services at Stanford Health Care. A guest profile template inEgencia is used to book guests or affiliates who do not have a SUNet ID. ), Airfare hold fees, which lock in an airfare price for several days, Peer-to-peer car sharing (i.e., Turo, GetAround, HyreCare, etc. Any costs specifically disallowed by school, department policy, external agreement or gift restriction are non-reimbursable. Note: Although Airbnb is no longer supporting the Stanford Airbnb for Work product, Stanford travelers may still use their Airbnb for Work accounts (or personal Airbnb account) to book lodging for university-sponsored travel. Does Stanford University's Business Travel Accident Insurance cover COVID-19 infection? Review Plans and Benefits International Student and Scholar Insurance BETA Scholastic Evacuation and Repatriation Evacuation and Repatriation Coverage Travel Medical Insurance Group Travel Medical Insurance Long Term Medical Insurance Missionary Travel Health Insurance *The 10-county area includes all of the following counties: Santa Clara County, San Mateo County, San Francisco County, Alameda County, Contra Costa County, Marin County, Napa County, Sonoma County, Solano County, or Santa Cruz County. Internet access is eligible for reimbursement. Our travelers have experienced it all: epic rail journeys, in-depth city sojourns, private air expeditions, mountain treks and so much more. But these proven safeguards, guided by the knowledge our researchers have gleaned from the pandemic, can dramatically reduce the risk of exposure or serious illness and enable us to resume in-person teaching and research. Consequently, alcohol cannot be charged to a federal grant or contract account under any circumstances. To contact United while traveling, call 800-490-2021. Repatriation* of remains in the amount of $25,000. Region. The entity may operate under an alternate, assumed, and/or fictitious name in certain jurisdictions as approved, including MetLife Pet Insurance Services LLC (New York and Minnesota), MetLife Pet Insurance Solutions Agency LLC (Illinois), and such other alternate, assumed, or fictitious names approved by certain jurisdictions. Stanford University requires that all registered students carry adequate health insurance. The middle-of-the-road Classic plan comes with up to $25,000 in coverage for trip cancellation, 150% of the trip cost in coverage for trip interruption, up to $1,000 in coverage for baggage and. Phone: 650-498-2900Option 2, then option 5 Stanford University offers a wide range of health and life benefits to help meet the needs of employee's and their families. For Remote employees outside of the 10-county area, Stanford will reimburse expenses for occasional, required travel to a Stanford Work Location as long as the travel is necessarily incurred and the employee receives prior approval by the employees department/manager. Maps & Directions 211 Quarry Road 2nd Floor, Suite 202 Palo Alto, CA 94304 Phone: 650-736-5700 Getting Here In our nearly 50 years of creating educational journeys, we have covered nearly every corner of the globefrom the North Pole to Antarctica and from the mountains of Nepal to the Sahara. Stanford's business travel accident insurance plan pays a benefit if you are accidentally injured or die during an official university business trip. 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Read the Provost's International Travel Policy. Coverage for your care at Stanford Health Care is determined by your insurance company and is based on the provisions of your specific plan. 2. Betins International Health and Travel Insurance provides such coverage. The individual incurring the expense and the appropriate administrator must ensure that all costs are in compliance with university travel and business expense policies prior to purchasing. However laundry, in-room entertainment, and convenience food are not eligible. If your behavioral health benefit plan will not allow you to be seen by a member of the behavioral health team, we encourage you to work with our Stanford Health Care social workers and your medical team to seek assistance in selecting a mental health provider who participates in your behavioral health network. Explore millennia of human history and mythology on a cruise from Athens through the islands of the Aegean Sea to the ancient city of Ephesus. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. If the city in which the travel occurred does not have a specified per diem rate, enter the county in which the city is located to apply that rate, e.g., "Santa Clara County.". Get a behind-the-scenes pass to typically inaccessible places, engage with international dignitaries and discover the charms of four captivating European countries. See stunning vistas and spectacular wildlife with experienced trip leaders, and immerse yourself in the rich biodiversity of our shared planet. See the Booking Channel Contacts section below for Key Travel contact information. When creating an expense report in the Expense Requests System, the per diem tab must be used for per diem rates to be automatically calculated and applied based on the city visited. You may also speak with a licensed agent at We do not offer traditional insurance products, but we do have specialty insurance for auto loans and some of our credit card products. Senior business leader / management consulting executive, entrepreneurial, innovative and client-facing, with experience across B2B, B2C, banking & finance, insurance, travel and media & automotive sectors.<br><br>Highly experienced delivering change & digital transformation programmes, focusing on digital transformation, IT cost reduction and restructuring through M&A, divestitures and . Stanford Benefits Travel Checklist My Benefits Portal Before traveling, be proactive and take the necessary steps to understand the details of your plan's health coverage and claim process before an emergency occurs. Fri., 8 a.m. 5 p.m. Find out if your insurance carrier has pre-authorized a medical servicebefore you receive care. Allianz Travel Insurance provides a plethora of travel insurance plans, from specialized rental car and . With renowned Stanford faculty and scholars leading the way, every Travel/Study trip is an intellectual adventure. Find the latest information onCOVID-19,monkeypox, and theflu vaccine. Generali Global Assistance - Great For Pre-Existing Medical Condition Coverage. Below is an overview of the key considerations and associated processes for business and travel expenses, along with links to information, guidance and limits on specific types of expenses. Your specific care may require you to receive services more often, with additional follow up needed over time. All inquiries concerning the waiving of this requirement should be directed to Vaden Health Center. The Travel Card may be used to pay for trips that include a component of personal travel that may not be easily separated from the booking, but it may not be used to purchase trips that are exclusively personal. Departments and units may have more restrictive requirements for receipts and documentation at their local discretion. We have included travel insurance to address the risks and uncertainty of Covid-19, with increased coverage for trip interruption and delay, as well as accident and emergency evacuation, and a benefit that provides coverage up to $14,000 for reasonable quarantine expenses (as deemed by the insurance provider) incurred . Stanford University requires that all registered students carry adequate health insurance and offers Cardinal Care health insurance which can be used to meet this requirement. Life Insurance From Your Employer Usually Isn'tEnough, The Grandparent Scam and How to PreventIt, 16 Commonly Misunderstood Insurance Words. The charge that would have been incurred without that personal component must be documented through a fare comparison at the time of booking in order to appropriately process the reimbursement. On a Stanford Family Adventure, you and your loved ones will find yourselves immersed in new countries and cultures with hands-on activities, faculty lectures and unique learning opportunities for all ages. Make sure you have entered crucial data (including health information) into your MyTrips account. The Bechtel International Center is obligated, by federal law, to cancel the J-1 visa of any J-1 visitor who neglects to obtain and maintain medical insurance for themselves or their J-2 dependents. Last March, Egencia agents answered 75% of calls from Stanford travelers within 30 seconds, and FCM (formerly Casto) answered 96% of calls within 20 seconds. He's the founder and CEO of Nova Credit, which . In these instances, the use of the Stanford Travel Card and advances is prohibited, and travel arrangements may not be booked via Stanford Travel booking channels. Click the booking channel button below to book travel. Travel Clinic services are available to Stanford students, faculty, staff, spouses, partners, and alumni. Explaining your insurance coverage and benefits, Estimating your financial responsibility for services not covered by insurance, Identifying possible ways for you to pay for your care if you do not have adequate funds or health insurance, Helping you identify and obtain coverage for government programs, where available, Addressing questions or concerns regarding your insurance coverage and financial assistance. Going forward, Stanford Travel recommends Key Travel for travelers and travel arrangers with complex trips and who need to book multiple travelers. Emergency assistance: Administrative Guide Policy 3.5.1: Financial Irregularities, Administrative Guide Policy 5.4.2: Business and Travel Expenses, Administrative Guide Memo 5.4.3 Travel Cards, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Business & Travel Expenses - Fundamentals, not cleared through an expense reimbursement within 60 days, submit a support request to the Financial Support Center, Administrative Guide Policy 2.1.20: Hybrid (Telecommuting) Work Arrangements, Administrative Guide Policy 2.1.21 Remote Work Arrangements, How To Return Personal Expenses Charged to a Travel Card, must be documented through a fare comparison, affiliated global subsidiaries and branches, Resource: Guidelines for Writing a Clear Business Purpose, Topic Overview: Purchasing & Payment Methods, About Financial Management Services (FMS), Personal Expenses, Dues, Fees and Charges, Topic Overview: Business and Travel Expense Policies. You may also want to contact your insurance provider directly to confirm Stanford Health Care's status. Travelers should neither gain nor lose personal funds as a result of business travel on behalf of Stanford University. call International: +1.410.453.6380. If you experience any issues with forwarding an itinerary, please contact @email. For questions, travelers must contact Airbnb directly through their, OBI Dashboard: Expense Requests and SU Card Activity (ERR), Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Business & Travel Expenses - Travel for Stanford, How to Book and Manage Guest Travel in Egencia, How To Book Multi-Person Travel Using Stanford Booking Channels, About Financial Management Services (FMS), Reservations sent to the university's Travel Registry, which connects to Stanford's provider of traveler assistance, Airline ad hoc waivers and favors such as preferred seats, priority boarding, name changes, change-fee waivers and unused ticket extensions, Stanford-negotiated discounts with all major airlines, lodging and ground transportation providers, Eligibility for applicable supplier loyalty points and benefits, Simplified expense reimbursement process; comparison fares are not required for university-sponsored travel, Booking channel support provided by industry experts to assist at every step of the journey. The head coach oversees all aspects of the structure, leadership, and administration of the intercollegiate athletic program in a manner that aligns with the mission . Receipt uploaders and their preparers can learn more about eReceipts and how to integrate it into their workflow on the eReceipts System page. All Stanford transactions are subject to review by Financial Management Services (FMS) as well as internal and external auditors for compliance with sound business practices, institutional policies and procedures, and any applicable laws and regulations. Liability & Property Insurance Office of Risk Management and Insurance handles both Workers' Compensation and Property & Liability insurance. Contact: Financial Counseling Domestic per diem rates are maintained by the U.S. General Services Administration (GSA). CustomerService@TheAIP.com, Privacy | A BBB Accredited Business | California License #0778024. call Toll free: +1.800.732.5309. Stanford University resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. Vision care is an important part of your overall health. Stanford will reimburse a maximum room rate of $450/night. Several states have extended the Enrollment Period due to the Coronavirus pandemic. COVID-19: FMS Updates Related to COVID-19. Learn about the two types of flexible . Note that an initial profile setup is required for United Corporate Direct. Exempted travel reservations must be manually registered in the universitys Travel Registry (International SOS). This definition is applicable to some travel expense policies, for example, hotel lodging reimbursement, where the university will only pay for hotel lodging expenses when the trip is outside of the local area. The policy must be in English Copy of your medical ID card Please email all documents to Postdoc Benefits. The exception must be requested through the Dean's or VP Office (or designee) and is then attached to the transaction when originated. All Stanford transactions are subject to review by Financial Management Services (FMS) as well as internal and external auditors for compliance with sound business practices, institutional policies and procedures, and any applicable laws and regulations. From walking and hiking to kayaking, snorkeling, diving and rafting, its easy to stay active wherever we go. Learn More Physical Therapy Charges for physical therapy services are typically directed to third party payors (insurance). 1-800-272-9676 within the US; Travelers also have a choice of the optional travel services listed below. Effective immediately, FCM is no longer able to book new reservations for university travelers. Give us a quick call and our team will look after your booking to help you avoid the hassle by entering all those details. The following benefits are available for travel booked through the Stanford Travel booking channels: See the table below to make a reservation through a Stanford Travel booking channel or to get help with a reservation. 15, 000. Expense and reimbursement requests must include sufficient documentation to support the business purpose and alignment to the purpose of the funds. ), Spousal travel expenses to accompany Stanford employees or visitors on university-sponsored travel, unless approved in advance by the Provost, Expenses incurred during personal travel, time off, or leave, Personal membership dues, subscriptions and club fees, such as individual Stanford Faculty Club dues, Lifetime memberships to professional organizations, Traffic citations for either personal or university vehicles, Interest charges for late payment of bills, Personal amusement, social activities or entertainment, Personal services such as childcare or pet care, Personal care expenses such as hair salons, barbers, manicurists or shoe shine, Gifts to individuals, e.g., for non-work related milestones, such as birthdays and baby showers (excluding service awards), Parking fees, permits, or transportation expenses for faculty or staff commuting to their Primary Stanford Work Location (as defined in, Student parking fees, permits or transportation expenses to campus locations, Mobile devices not purchased through University IT (such as cell phones, Apple watches, and tablets), Mobile device care, maintenance or insurance plans, Purchases of carbon offsets or carbon credits, Person-to-person sales or purchases conducted outside of a third party marketplace (i.e., eBay or Etsy). Security That Travels with You. A key consideration in the proper stewardship of university resources is ensuring that the funding sourceis appropriate to use for the expense. to seeOffice of International AffairsTravel Signatures. *Coverage for Repatriation and Medical Evacuation is required for J-1 Exchange Visitors. Health Insurance . In addition to hearing their thought-provoking lectures, you'll have the opportunity to interact with these teachers who are masters at bringing our destinations to life. To help students meet this requirement, Stanford University offers Cardinal Care, a comprehensive health insurance plan that covers a wide range of services. With the founding of the San Francisco-based Nova Credit in 2016, Misha Esipov's challenge was to solve what the three big credit bureau's had not, namely the ability to transfer credit information from other countries. This includes the use of any funding source for which the university has financial responsibility and accountability, including operating budgets, donor gifts, federally-sponsored grants and awards, and any other restricted or unrestricted fund. Our office will shut down at the close of business on Tuesday, December 20, 2022, and will start back up on . Basic Travel Assist Expenses associated with booking policy exemptions are still reimbursable as long as they are in accordance with their respective business and travel expense policies. We understand you may have extra concerns and questions about travel insurance due to the Coronavirus outbreak. With Young Explorer Program for kids ages 6+. Not all plans within a state are available in all areas of the state or to all residents in that state. See How To Book Multi-Person Travel Using Stanford Booking Channels for how to book travel for small groups. See How To Return Personal Expenses Charged to a Travel Card. EventsSocial SecurityJ-Arrival ConfirmationSee Bechtel hoursMake an appt. The Best Travel Insurance Companies. These benefits fund alumni programs and activities. For more information about your benefit options, see Cardinal at Work'sBenefits & Rewards site. However, for foreign students, especially the ones from India, student health insurance plan offered by Stanford University may prove to be expensive given the ever-so-increasing . Please contact the plan administrator for costs and complete details. Stanford requires all postdocs regardless of visa status to be covered by a comprehensive medical plan that is ACA compliant. An explanation of the booking policy exemption should be included in the expense reports business purpose. Travelers must have necessary approvals and travel documents prior to travel. Emergency Assistance Learn about the support available to you through the university's International Travel Assistance Program. Whether youre considering insurance through your employer or purchasing coverage on your own, we can help guide you through your different options so you can get the coverage you need. 1-800-937-1387 Mon-Fri, 9am-7pm Eastern Time. For university medical plan coverage information. Stanford. For a cancelled trip, if travelers are reimbursed through Concur but also receive refunds directly from the airline, hotel, conference, or other venders, how should the traveler refund SLAC? For questions, travelers must contact Airbnb directly through their Help Center. From comprehensive medical plans to life insurance, stay healthy programs and businesss travel insurance, Stanford has you covered. Protections Against Surprise Medical Bills (No Surprises Act). A one time processing fee of $200 will be charged to the department for each initial and transfer request. Cardinal Hall, 5th Floor Most undergraduates are covered under their parents' health insurance plans and often waive Cardinal Care coverage. Those responsible for spending university funds on business and travel expenses must use the appropriate purchasing, payment and reimbursement method. About Data Governance Center, powered by Collibra. Please note that these companies are only suggestions for your reference and we are in no way endorsing them or their services. Filters. From comprehensive medical plans to life insurance, stay healthy programs and businesss travel insurance, Stanford has you covered. Coverage for your care at Stanford Health Care is determined by your insurance company and is based on the provisions of your specific plan. Different rules apply to students and scholars: Information on determining tax residency status can be found on, However, both those in the student and scholar categories may elect to continue to be considered non-residents for tax purposes after these time periods if they can demonstrate, U.S. Department of Health & HumanServices. This application does not replace paper receipt retention requirements that may be in place for your department. Please be patient; hold times may be longer than normal. University contributions toward the cost of your benefits are based on when you meet the age and service requirements for retirement. These bookings can be made via a guest profile template. In order to satisfy the two other categories, "medical evacuation" and "repatriation of remains," you may choose to purchase supplemental travel insurance. It is the responsibility of the individual incurring expenses, those who assist others with incurring expenses and those involved in the preparation and approval of advances, reimbursement requests or financial transactions to exercise good stewardship of university funds and to adhere to university policies. Sample premier wines in Beaujolais and take in the history and cuisine of Paris and Lyon. Some expense categories, such as meals, airfare, car rental, lodging and conferences require additional documentation, which is detailed on those respective policy pages. Continue to select.travelinsure.com Cancel. Health Insurance Overview. Your insurance plan network might have different provider or medical facility restrictions for behavioral health versus your medical care. Travel Insured International Insurance Please review this time-sensitive travel insurance information. Flexible Spending Accounts. Read more about Workers' Compensation Read more about Property & Liability Insurance Liability Insurance Contact Irina Herbert 650 736-0786 iherbert@stanford.edu Property Insurance Contact Laura Cisi Get in touch with someone at Travel/Study. University policy and guidance addresses many, but not all, scenarios. With Stanford Travel/Study, every trip is the trip of a lifetime. Occasionally, multiple travelers may want to book a trip together via the Stanford Travel booking channels. Purchasing and Reimbursement (Per Diem and Actual) Methods, https://fingate.stanford.edu/business-travel-expenses/business-and-travel-expense-policies, iProcurement - SmartMart Catalog Suppliers. Discover Japan with your family and learn about Samurai practices, see meticulously sculpted gardens and relish the artistically crafted cuisine.